Brief Information
Events Manager and Museum Operations is a professional career opportunity for experienced event and operations specialists seeking to work in a mission-driven museum environment. This role combines large-scale event management, museum operations, and visitor experience coordination, with frequent engagement involving diplomatic and international partners. The position reports directly to the Chief Operating Officer and plays a key role in advancing the museum’s mission.
Key Dates & Details
- Position Title: Events Manager and Museum Operations
- Application Deadline: N/A (Rolling basis)
- Location / Type: Onsite (4 days per week) + 1 remote day
- Work Schedule: Full-time; occasional evenings and weekends
- Target Group: Event managers, coordinators, museum professionals
- Reporting Line: Chief Operating Officer
- Employer / Organization: Victims of Communism Memorial Foundation
- Application Method: Email submission
Table of Contents
Overview
The Events Manager and Museum Operations position is a dynamic role responsible for planning, coordinating, and executing a wide range of internal and external events while ensuring exceptional visitor experiences at the museum. This opportunity is ideal for professionals who thrive in fast-paced, mission-oriented environments and enjoy managing complex logistics, partnerships, and teams.
The role involves frequent interaction with the diplomatic community, international partner organizations, and high-level stakeholders. In addition to events, the position oversees museum facilities, staff operations, exhibitions, and visitor engagement initiatives.
Key Responsibilities
Event Management and Execution
- Conceptualize, plan, and execute 4–5 signature events annually
- Manage and support approximately 50 internal and external events per year
- Serve as lead manager for multiple high-profile events
- Oversee vendor coordination, venue setup, and contract negotiations
- Manage external event clients and contractors
- Coordinate speaker travel, logistics, security walkthroughs, and advance teams
- Secure and manage catering services for events
- Plan, calendar, and track event communications in coordination with development and communications teams
- Assist in the execution of diplomatic visits involving embassies, delegations, and foreign dignitaries
- Analyze event data and prepare after-action reports
- Design and print event promotional materials and programs
Museum & Exhibition Management
Museum Operations
- Oversee building and facilities management
- Supervise staff offices, security, and housekeeping operations
- Manage audiovisual systems for exhibits and event technology
- Coordinate vendors and contractors to ensure delivery of contracted services
- Supervise staff and interns, including training and daily oversight
Museum Exhibitions
- Assist in the design, research, and installation of temporary exhibitions
- Manage exhibition curation, installation, and related public events
- Develop coalitions, partnerships, and educational initiatives aligned with exhibitions
Visitor Experience and Administrative Support
- Contribute to the development of educational programs
- Coordinate academic, diplomatic, and professional museum tours
- Manage lecture engagements and visitor programming
- Optimize the overall visitor experience
- Build relationships to encourage repeat educational visits
Qualifications & Experience
Applicants for the Events Manager and Museum Operations role should meet the following criteria:
- Minimum 3 years of experience in event planning or coordination
- Proven ability to manage a high volume of events
- Strong organizational, logistical, and leadership skills
- Experience supervising staff, interns, and vendors
- Friendly, polished, and professional demeanor
- Ability to work independently and in team environments
- Availability for onsite work (4 days per week)
- Willingness to work occasional evenings and weekends
- Background knowledge of Communism, pro-freedom movements, or Central and Eastern Europe is preferred but not required
Application Details
To apply for the Events Manager and Museum Operations position, candidates must submit the following via email:
- Current resume
- Salary requirements
- Three references (at least one may be personal)
📧 Application Email: [email protected]
Applications are reviewed on a rolling basis, so early submission is encouraged.
For career preparation tips in museum and cultural event management, you may also explore:
👉 https://www.museumsassociation.org
FAQ
Is this a remote position?
No. The role requires onsite work four days per week, with one remote workday.
Are international applicants eligible?
Eligibility depends on work authorization requirements and is not specified in the official call.
Is prior museum experience mandatory?
Museum experience is beneficial but not strictly required if strong event management experience is demonstrated.
Is there a fixed application deadline?
No deadline is specified; applications are accepted on a rolling basis.
Official Link
👉 View the official call and full job details here:
🔗 https://victimsofcommunism.org/call-for-applications-events-manager-and-museum-operations/
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